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AI Scribe Governance Framework male physician in white lab coat at desk with computer monitor speaker and keyboard with female patient sitting across from the physician

​What’s Included in the AI Scribe Governance Framework

This Practice Management Success Tip includes practical templates and guidance that you can adapt for your own clinic.

Governance Policy Template

  • AI Governance and Accountability policy
  • Roles and responsibilities for custodians, clinic managers, and privacy officers
  • Approved and prohibited AI use cases
  • Role‑based access decisions for AI tools

Implementation Procedure Template

  • Vendor evaluation considerations
  • Risk assessment and mitigation planning
  • Privacy Impact Assessment (PIA) preparation
  • AI scribe implementation workflow guidance

Patient Transparency Tools

  • Patient consent form for AI scribe use
  • Website notice explaining responsible use of AI
  • Waiting room or exam room poster wording

Staff Governance and Training Resources

  • Internal staff notice on responsible AI use
  • AI tool user acknowledgement form
  • Guidance on staff training expectations

Risk Awareness Guidance

  • Common failure modes with AI scribes
  • Documentation accuracy risks
  • Privacy and workflow considerations

These materials give your clinic a strong starting point for introducing AI scribes responsibly while protecting patient privacy, documentation integrity, and professional accountability.

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“When we know better, we can we do better.”

​I am constructively obsessive about privacy and confidentiality in the healthcare sector–and I think you should be, too!

I assist healthcare providers, clinic managers, practice managers, privacy officers and independent healthcare practice owners with practical privacy compliance and practice management training and tools that are easy to implement, consistent content, cost-effective and meaningful to your day-to-day business.

Let me help you prepare to evaluate, implement, and monitor AI scribes responsibly and in compliance with privacy requirements.

Jean L. Eaton, Your Practical Privacy Coach with Information Managers Ltd.