September is the new New Year. Sunny days and cool nights. New schools. New fashions. New energy to review your New Year's resolutions.
How are you doing on your Top Ten privacy and security New Year’s check list?
- Change your passwords on your computers, perimeter security alarms, voice mail, debit and credit cards and other places.
- Encrypt your data. Do you know who has the encryption key?
- Back up your data. Keep separate from the source data – on a different device and stored in a different secure location.
- Restore your data, know how this works. Try restoring a few different files. Open the files and make sure that you can read and print the files.
- Review your policies and procedures.
- Check your employee orientation files and make sure that they are up to date.
- Find and make a written inventory of all your USB drives and external hard drives. Store them in one location so that you can quickly notice if one is missing.
- Find and make a written inventory of all your office door keys. Make sure none are missing and securely store what you do not need.
- Update your privacy awareness and security training – and made sure that everyone – including contractors and professional staff – receive the training.
- Update your oaths of confidentiality and review your contracts with vendors and information managers and business associates.
As a privacy officer, clinic manager, or healthcare professional it is your responsibility to ensure that you protect the confidentiality and security of the private information that your patients, employees, or business associates give to you. Of course, you want to protect your personal and business information, too!