It only takes a little time and effort now to dramatically reduce the likelihood of a privacy breach in the future.
Recently, I was a guest on Confident Women Leaders Community Facebook Live hosted by Kathy Archer, Leadership Development Coach with Silver River Coaching.
It was a lot of fun to talk with Kathy about how small business, not-for-profit organizations, and clubs can quickly and easily build in privacy with their employees and volunteers as part of good business practices.
Practical Privacy Tips
We talked about the 3 simple practical tips every organization can use to prevent a privacy breach. This works for every type of organization.
Tip #1: Create an inventory of the personal information that your organization collects and is now responsible to keep confidential and secure.
Know what you collect, and review the reason why you collect the information. Make sure that you collect the least amount of information on a need to know basis at the highest level of anonymity. Use the inventory like a library account – keep track of who has access to the information, and when it is returned.
Tip #2: Create a checklist for the orientation of each new employee and volunteer that clearly tells them of your organizations expectations about how they will keep volunteer, employee, client, and donor personal information private, confidential, and secure.
Name a privacy officer in your organization and make sure everyone knows who this is. Make sure to train and support your privacy officer so that they can do a good job for you.
You can use the 10 Key Steps To Prevent A Privacy Breach Checklist as part of your orientation package.
Tip #3: Make it easy for volunteers and employees to keep information confidential and secure.
It’s not always about technology.
You can manage personal information on paper. Or, you could use private shared computer networks for your authorized users, like board directors and managers, to access all of their organization business records.
Here’s an example of a breach in a social service agency who did not properly secure board minutes containing confidential information on a computer server and faced a $25 million lawsuit.
Join Kathy's Private Community of Women Leaders to watch the Facebook Live replay (available for a limited time!) You can take these easy to implement steps to protect your clubs, healthcare practices, and small businesses from errors, omissions or attacks that could result in complaints, fines and even jail time!
I've put together a checklist for you about the 10 Key Steps To Prevent A Privacy Breach.
Download the checklist and make sure that you implement these best practices in your business.
Confident Women Leaders Community
Leaders often hit a point where they find themselves in over their heads and wondering if they have what it takes to lead. Maybe that is where you are at now! Know you are not alone!
As a Leadership Development Coach and Leader of the Confident Women Leader’s Community Kathy Archer is here to provide you with guidance, support, information and a big hug when you need it!
But it’s not just me. We are all in this together!
CONNECT WITH Kathy Archer