Is your email secure? Backed up? If you suddenly lose your email, calendar, or contact list, this could either be a speed bump in your busy day, or a nightmare that may take days or weeks and a lot of money to recover.
If you use email as temporary communications or your primary method of business, it needs to be managed securely. When you or your staff use email from multiple devices – such as your desktop computer, smart phone, or website – you have additional privacy and security requirements.
Whether you use your email as temporary communications or your primary method of business, it needs to be managed securely. Many small businesses have purchased an email software system like Outlook as part of their desktop software.
If you use free email accounts – like gmail or yahoo – emails, calendars, and contact information are on the public cloud where it is accessible from any internet connection. Of course, it then becomes difficult to back up to a local device that you can control.
If you are an employee or business owner, if you use email for business – employee records, business contacts, company newsletters, subscriptions, financial or consumer purchases, or personally identifying messaging – you need to meet privacy and security requirements. Make sure that you keep separate email accounts for your business emails and your personal emails.
Having sensitive information in your emails makes it vulnerable to attack, and it could leave you, your clients, and your employees, open to identity fraud.
Tip: Consider using a hosted email service, where your emails would be backed up, protected, and accessible.
- Make sure that you have an email account for your business and a separate email account for your personal life.
- Confirm your backup plan for your email accounts. If you don't have one, create a plan.
- Do a test restore of your email account – did it include everything that you need – including your calendar, contacts, and all of your folders?
There are many features offered with a hosted email service. See our blog post Is a Hosted Email Solution For You? for additional details including things to look for in a hosted email solution vendor.
We are proud to be a Data Privacy Day Champ!
You can be one too! #PrivacyAware
To celebrate Data Privacy Day, Information Managers is offering a free Data Privacy Day Privacy Awareness E-Course.
When you register, you will receive one email a day from January 21 – 29 with a privacy tip, easy to follow instructions, and links to additional resources that can be applied at home or in the office.