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How Do You Declare as an Affiliate?

Posted on March 20, 2018 by Jean Eaton in Blog

Have you ever said,

“If only I had someone to ask . . . !”

Each month, we discuss your questions about practice management, human resources issues, clinic management best practices, procedures, resources, practical privacy tips, and more in Practice Management Success membership.

In this Q&A, we're talking about:

Q1: When you have multiple custodians in your practice, when and how does a custodian declare themselves as an affiliate?

Q2: What is the importance of the audit log in your EMR?

Q3: Do you have a privacy officer? Roles and Responsibilities of a Privacy Officer.

Q4: When a new physician / custodian joins your practice what forms do they need to complete?

Q5: How to report a patient demographic error in Netcare.

If you are a member of Practice Management Success, login and join me now on the webinar. The replay will be available in your membership area.

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When might a custodian want to declare as an affiliate?

  • Individual custodians working for Alberta Health Services or other large health authorities
  • Team or group practice where there is a lead custodian.
  • Short–term contract relationship where the custodian joins a practice, for example, maternity leave coverage, or rural or contract practice
  • Custodian prefers an ‘employee’ relationship, for example,
    • registered nurse working in a physician group practice,
    • dental hygienist working in a dental practice

When a custodian is not working in the capacity of a custodian, or wishes to work as an affiliate AND there is another custodian who will assume the responsibility of a custodian, then the custodian can declare themselves as an affiliate to that named custodian.

I prefer to include the declaration as part of the Oath of Confidentiality process. You could choose to do this as a separate process –just make sure to document the declaration and keep it in your clinic business files!

affiliate, custodian, declare as an affiliate, Health Information Act, Practice Management Success

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